Acceptable Use Policy (AUP) for the Policy List

LAC-2018-13-v4 LAC-2018-13-v5 Vs
References:
New
Deleted
Modified
Authors

Name: Jordi Palet Martinez
Email: jordi.palet@theipv6company.com
Organization: The IPv6 Company

Name: Edwin Salazar
Email: edwin.salazar@wifitelecom.ec
Organization: Wifitelecom

Name: Jordi Palet Martinez
Email: jordi.palet@theipv6company.com
Organization: The IPv6 Company

Name: Edwin Salazar
Email: edwin.salazar@wifitelecom.ec
Organization: Wifitelecom

Summary

This proposal seeks to implement an Acceptable Use Policy (AUP) for the Policy List, as no such document currently exists.

This proposal seeks to implement an Acceptable Use Policy (AUP) for the Policy List, as no such document currently exists.

Rationale (Describe the problem you intend to solve)

On several occasions there have been annoying activities that are contrary to the purpose and spirit of the Policy List, cases of misuse, various attacks and even election advertising.

Participants should have explicit knowledge of what can and cannot be done on the list, as well as of the potential penalties for infringing the rules. Otherwise, we will continue to see these actions that affect the community as a whole.

The global nature of list participants and the fact that they are posting from different time zones make it impossible to solve this issue either permanently or repetitively by implementing a temporary moderation of the list. This moderation affects the openness of the list and especially its dynamics, two essential features of the Policy Development Process, which specifies that the list must be “completely open.” Any form of moderation constitutes censorship, even if only temporary, and therefore breaches the principle of openness.

On several occasions there have been annoying activities that are contrary to the purpose and spirit of the Policy List, cases of misuse, various attacks and even election advertising.

Participants should have explicit knowledge of what can and cannot be done on the list, as well as of the potential penalties for infringing the rules. Otherwise, we will continue to see these actions that affect the community as a whole.

The global nature of list participants and the fact that they are posting from different time zones make it impossible to solve this issue either permanently or repetitively by implementing a temporary moderation of the list. This moderation affects the openness of the list and especially its dynamics, two essential features of the Policy Development Process, which specifies that the list must be “completely open.” Any form of moderation constitutes censorship, even if only temporary, and therefore breaches the principle of openness.

Current text

Current text: does not exist

New text:

Note: The following text would be added at the end of the current PDP.)

8. Acceptable Use Policy (AUP) for the Public Policy List

8.1. Purpose, Operation and Acceptable Use of the Public Policy List

The sole and exclusive purpose of the Public Policy List is the presentation and discussion of

policy-related aspects, including ideas, suggestions, proposals, results of the PDP, and other clearly related aspects.

Except in case of prior and explicit decision of the chairs, any discussion not in line with this purpose, such as event announcements, calls for papers, advertising of any kind (including electoral propaganda), expressions of support for candidates and, in general, any topic that is not explicitly policy-related, is outside the scope of this list. Note that the examples listed above are for illustrative purposes only.

Only the chairs and/or LACNIC staff may call for and/or announce candidates and the voting procedure. The remaining steps of the procedure will necessarily take place off the list. By way of example, candidate nominations, expressions for or against a candidate or other similar actions are not allowed on the list.

Only the chairs may issue a warning to those in violation of the AUP and take the corresponding actions, announcing their decision through the list. Any suspected violation must be reported exclusively to the chairs.

A link to the PDP and the text of the AUP will be sent to each new list subscriber, who must explicitly check their acceptance. Until confirming this link by checking both options, the subscriber will only be able to receive messages from the list. If subscription reminders are sent, such messages must also remind subscribers of the AUP.

Likewise, at the bottom of each message, a link will be included to allow list subscribers to manage their subscription preferences.

LACNIC will periodically add different email addresses outside its domains to be used as a honeypot.

Mailing list posts are archived, they are publicly available and may not be censored by LACNIC.

In very exceptional cases, the chairs may decide the temporary moderation of the list, informing of such moderation and the reasons for their decision, for example, to avoid “attacks” of any kind that might affect the normal functioning of the list. Such moderation will be only for brief, perfectly defined periods of time, ensuring that messages will not be delayed longer than strictly necessary. For this, the chairs will be supported by the staff.

The AUP has been designed based on current use, as an official means of communication of the PDP, of the Public Policy List. However, if additional systems other than the list are used in the future (e.g. forums or applications) that “replicate” the list (i.e. if everything that is posted on the list is automatically posted on such systems and vice versa), the AUP

will apply under the same or technically equivalent conditions.

8.2. Violations of the Applicable Use Policy (AUP) for the Policy List

At the discretion of the chairs, the following are considered violations of the AUP:
a) Any use of the list that goes against the section above, as well as any announcement without the prior and explicit authorization of the chairs, including those related to an election process.
b) Ad hominem attacks, foul language, disrespect, and the sending (or forwarding) of private messages (unless with the prior and explicit consent of the parties involved).
c) Replies to inappropriate messages.
d) Auto-reply messages, unsubscribe, email address modification and other similar requests.

In addition, when evidence exists:
e) Use of the list to collect participants’ contact information and the use of such information to send spam (any previously and explicitly unrequested email).
f) Any attempt to commit fraud or bypass a penalty, for example, by using alternative mail addresses. The chairs may determine what other actions also constitute unacceptable uses of the list.

8.3. Penalties in Case of Violation of the AUP

Considering the global nature of list participants, when deciding on potential violations of the AUP, the chairs will take into account any relevant cultural aspects and language differences.

The first violation of the AUP may result in a temporary suspension of the offender's right to post to the list for a period of one (1) month, which may be extended up to one (1) year in case of a second violation. At the discretion of the chairs, successive violations may result in longer suspensions.

Violations relating to election processes are considered extremely serious and may result in the loss of the right to participate as a candidate, as well as of the right to nominate candidates, in election processes for two (2) years and for up to four (4) years in case of repeated violations.

Current text: does not exist

New text:

Note: The following text would be added at the end of the current PDP.)

8. Acceptable Use Policy (AUP) for the Public Policy List

8.1. Purpose, Operation and Acceptable Use of the Public Policy List

The sole and exclusive purpose of the Public Policy List is the presentation and discussion of

policy-related aspects, including ideas, suggestions, proposals, results of the PDP, and other clearly related aspects.

Except in case of prior and explicit decision of the chairs, any discussion not in line with this purpose, such as event announcements, calls for papers, advertising of any kind (including electoral propaganda), expressions of support for candidates and, in general, any topic that is not explicitly policy-related, is outside the scope of this list. Note that the examples listed above are for illustrative purposes only.

Only the chairs and
/or LACNIC staff may call for and/or announce candidates and the voting procedure. The remaining steps of the procedure will necessarily take place off the list. By way of example, candidate nominations, expressions for or against a candidate or other similar actions are not allowed on the list.

Only the chairs may issue a warning to those in violation of the AUP and take the corresponding actions, announcing their decision through the list. Any suspected violation must be reported exclusively to the chairs.

A link to the PDP and the text of the AUP will be sent to each new list subscriber, who must explicitly check their acceptance. Until confirming this link by checking both options, the subscriber will only be able to receive messages from the list. If subscription reminders are sent, such messages must also remind subscribers of the AUP.

Likewise, at the bottom of each message, a link will be included to allow list subscribers to manage their subscription preferences.

LACNIC will periodically add different email addresses outside its domains to be used as a honeypot.

Mailing list posts are archived, they are publicly available and may not be censored by LACNIC.

In very exceptional cases, the chairs may decide the temporary moderation of the list, informing of such moderation and the reasons for their decision, for example, to avoid “attacks” of any kind that might affect the normal functioning of the list. Such moderation will be only for brief, perfectly defined periods of time, ensuring that messages will not be delayed longer than strictly necessary. For this, the chairs will be supported by the staff.

The AUP has been designed based on current use, as an official means of communication of the PDP, of the Public Policy List. However, if additional systems other than the list are used in the future (e.g. forums or applications) that “replicate” the list (i.e. if everything that is posted on the list is automatically posted on such systems and vice versa), the AUP

will apply under the same or technically equivalent conditions.

8.2. Violations of the Applicable Use Policy (AUP) for the Policy List

At the discretion of the chairs, the following are considered violations of the AUP:
a) Any use of the list that goes against the section above, as well as any announcement without the prior and explicit authorization of the chairs, including those related to an election process.
b) Ad hominem attacks, foul language, disrespect, and the sending (or forwarding) of private messages (unless with the prior and explicit consent of the parties involved).
c) Replies to inappropriate messages.
d) Auto-reply messages, unsubscribe, email address modification and other similar requests.

In addition, when evidence exists:
e) Use of the list to collect participants’ contact information and the use of such information to send spam (any previously and explicitly unrequested email).
f) Any attempt to commit fraud or bypass a penalty, for example, by using alternative mail addresses. The chairs may determine what other actions also constitute unacceptable uses of the list.

8.3. Penalties in Case of Violation of the AUP

Considering the global nature of list participants, when deciding on potential violations of the AUP, the chairs will take into account any relevant cultural aspects and language differences.

The first violation of the AUP may result in a temporary suspension of the offender's right to post to the list for a period of one (1) month, which may be extended up to one (1) year in case of a second violation. At the discretion of the chairs, successive violations may result in longer suspensions.

Violations relating to election processes are considered extremely serious and may result in the loss of the right to participate as a candidate, as well as of the right to nominate candidates, in election processes for two (2) years and for up to four (4) years in case of repeated violations.

New text

Current text: does not exist

New text:

Note: The following text would be added at the end of the current PDP.)

8. Acceptable Use Policy (AUP) for the Public Policy List

8.1. Purpose, Operation and Acceptable Use of the Public Policy List

The sole and exclusive purpose of the Public Policy List is the presentation and discussion of

policy-related aspects, including ideas, suggestions, proposals, results of the PDP, and other clearly related aspects.

Except in case of prior and explicit decision of the chairs, any discussion not in line with this purpose, such as event announcements, calls for papers, advertising of any kind (including electoral propaganda), expressions of support for candidates and, in general, any topic that is not explicitly policy-related, is outside the scope of this list. Note that the examples listed above are for illustrative purposes only.

Only the chairs and/or LACNIC staff may call for and/or announce candidates and the voting procedure. The remaining steps of the procedure will necessarily take place off the list. By way of example, candidate nominations, expressions for or against a candidate or other similar actions are not allowed on the list.

Only the chairs may issue a warning to those in violation of the AUP and take the corresponding actions, announcing their decision through the list. Any suspected violation must be reported exclusively to the chairs.

A link to the PDP and the text of the AUP will be sent to each new list subscriber, who must explicitly check their acceptance. Until confirming this link by checking both options, the subscriber will only be able to receive messages from the list. If subscription reminders are sent, such messages must also remind subscribers of the AUP.

Likewise, at the bottom of each message, a link will be included to allow list subscribers to manage their subscription preferences.

LACNIC will periodically add different email addresses outside its domains to be used as a honeypot.

Mailing list posts are archived, they are publicly available and may not be censored by LACNIC.

In very exceptional cases, the chairs may decide the temporary moderation of the list, informing of such moderation and the reasons for their decision, for example, to avoid “attacks” of any kind that might affect the normal functioning of the list. Such moderation will be only for brief, perfectly defined periods of time, ensuring that messages will not be delayed longer than strictly necessary. For this, the chairs will be supported by the staff.

The AUP has been designed based on current use, as an official means of communication of the PDP, of the Public Policy List. However, if additional systems other than the list are used in the future (e.g. forums or applications) that “replicate” the list (i.e. if everything that is posted on the list is automatically posted on such systems and vice versa), the AUP

will apply under the same or technically equivalent conditions.

8.2. Violations of the Applicable Use Policy (AUP) for the Policy List

At the discretion of the chairs, the following are considered violations of the AUP:
a) Any use of the list that goes against the section above, as well as any announcement without the prior and explicit authorization of the chairs, including those related to an election process.
b) Ad hominem attacks, foul language, disrespect, and the sending (or forwarding) of private messages (unless with the prior and explicit consent of the parties involved).
c) Replies to inappropriate messages.
d) Auto-reply messages, unsubscribe, email address modification and other similar requests.

In addition, when evidence exists:
e) Use of the list to collect participants’ contact information and the use of such information to send spam (any previously and explicitly unrequested email).
f) Any attempt to commit fraud or bypass a penalty, for example, by using alternative mail addresses. The chairs may determine what other actions also constitute unacceptable uses of the list.

8.3. Penalties in Case of Violation of the AUP

Considering the global nature of list participants, when deciding on potential violations of the AUP, the chairs will take into account any relevant cultural aspects and language differences.

The first violation of the AUP may result in a temporary suspension of the offender's right to post to the list for a period of one (1) month, which may be extended up to one (1) year in case of a second violation. At the discretion of the chairs, successive violations may result in longer suspensions.

Violations relating to election processes are considered extremely serious and may result in the loss of the right to participate as a candidate, as well as of the right to nominate candidates, in election processes for two (2) years and for up to four (4) years in case of repeated violations.

Current text: does not exist

New text:

(Note: The following text would be added at the end of the current PDP.)

8.
Acceptable Use Policy (AUP) for the Public Policy List

8.1.
Purpose, Operation and Acceptable Use of the Public Policy List

The sole and exclusive purpose of the Public Policy List is the presentation and discussion of


policy-related aspects, including ideas, suggestions, proposals, results of the PDP, and other clearly related aspects.

Except in case of prior and explicit decision of the chairs, any discussion not in line with this purpose, such as event announcements, calls for papers, advertising of any kind (including electoral propaganda), expressions of support for candidates and, in general, any topic that is not explicitly policy-related, is outside the scope of this list. Note that the examples listed above are for illustrative purposes only.

Only the chairs and/or LACNIC staff may call for and/or announce candidates and the voting procedure. The remaining steps of the procedure will necessarily take place off the list. By way of example, candidate nominations, expressions for or against a candidate or other similar actions are not allowed on the list.

Only the chairs may issue a warning to those in violation of the AUP and take the corresponding actions, announcing their decision through the list. Any suspected violation must be reported exclusively to the chairs.

LACNIC shall implemenk to the PDP and systhem texhat of guaranthe AUP will be sent to ehach new list subscriber,s will read thoe mustPDP (and exspliecitally cthe AUP) and ckonfirm theirts acceptance. UntiShoul confirmingd this link bey choosecking bnoth option do so, the subscribery will only be able to receive messages from the list. If subscription reminders are sent, such messages must also remind subscribers of the AUP.

Likewise, at the bottom of each message, a link will be included to allow list subscribers to manage their subscription preferences.

LACNIC
wishall incorporate systems that allow detecting, in so far as possible, the accounts usedi to breacallh the AUP. By waddy difof an erxamplent, emails thaddt aresses noutside iparts of the LACNIC domains tmay periodically be usadded to the list to serve as a honeypot.

Mailing list posts are archived, they are publicly available and may not be censored by LACNIC.

In very exceptional
cases, the chairs may decide the temporary moderation of the list, informing of such moderation and the reasons for their decision, for example, to avoid “attacks” of any kind that might affect the normal functioning of the list. Such moderation will be only for brief, perfectly defined periods of time, ensuring that messages will not be delayed longer than strictly necessary. For this, the chairs will be supported by the staff.

The AUP has been designed based on current use, as an official means of communication of the PDP, of the Public Policy List. However, if additional systems other than the list are used in the future (e.g. forums or applications) that “replicate” the list (i.e. if everything that is posted on the list is automatically posted on such systems and vice versa), the AUP


will apply under the same or technically equivalent conditions.

8.2.
Violations of the Applicable Use Policy (AUP) for the Policy List

At the discretion of the chairs, the following
mary be considered violations of the AUP:
a)
Any use of the list that goes against the section above, as well as any announcement without the prior and explicit authorization of the chairs, including those related to an election process.
b)
Ad hominem attacks, foul language, disrespect, and the sending (or forwarding) of private messages (unless with the prior and explicit consent of the parties involved).
c)
Replies to inappropriate messages.
d)
Auto-reply messages, unsubscribe, email address modification and other similar requests.

In addition,
whenif evidence exists:
e)
Use of the list to collect participants’ contact information and the use of such information to send spam (any previously and explicitly unrequested email).
f)
Any attempt to commit fraud or bypass a penalty, for example, by using alternative mail addresses.

The chairs may determine what other actions also constitute unacceptable uses of the list.

8.3.
Penalties in Case of Violation of the AUP

Considering the global nature of list participants, when deciding on potential violations of the AUP, the chairs will take into account any relevant cultural aspects and language differences.

TAt the discretion of the chairs, the first violation of the AUP may result in a temporary suspension of the offender's right to post to the list for a period of one (1) month, which may be extended up to one (1) year in case of a second violation. At the discretion of the chairs, sSuccessive violations may result in longer suspensions.

Violations relating to election processes are considered extremely serious and may result in the loss of the right to participate as a candidate, as well as of the right to nominate candidates, in
PDP election processes for two (2) years and for up to four (4) years in case of repeated violations.

Additional information

If this proposal achieves consensus, once it is ratified by the Board, this text will be emailed to all Public Policy List subscribers along with a link to a page where they will have to explicitly check their acceptance of the AUP and confirm that they are familiar with the PDP. Until confirming this link by checking both options, the subscriber will only be able to receive messages from the list.

If system used for the list (mailman or similar) creates any difficulties for implementing the proposal, it is expected that the proposal will become effective once it reaches consensus, even if certain “technical” aspects cannot be immediately implemented. For example, it would be enough to immediately send the AUP to the Policy list without limiting subscribers’ ability to post to the list, and then, once the system is ready, subscribers would be required to accept the AUP in order to continue to post to the list.

IfTo implement this proposal, achievesLACNIC consensmus,t once ist ablish ratifi med by tche Board, thnis text will be emailed tfor all Public Policy Lexisting subscribers along with a link to a page where thcey will have to explicitly check theirand acceptance of the AUP and confirm that they arePDP familiarsuch with athe PDP. Uno distil confctirmiong this linkmade byetween ctheckingr boparth oicipations, and that of new subscriber will only be able to receive messages from the list.

If
the system used for the mailing list (mailman or similar) were to creates any difficulties for the implementationg the proposal, it is expected that the proposal willcan become effective once it reaches consensus, even if certain “technical” aspects cannot be immediately implemented. For example, it would be enough to immediately send the AUP to the Policy list without limiting subscribers’ ability to post to the list, and then, once the system is ready, subscribers would be required to accept the AUP in order to continue to posting to the list.

References

AUPs are commonly used for mailing lists, including those of several RIRs. Many examples were considered when drafting this proposal.

AUPs are commonly used for mailing lists, including those of several RIRs. Many examples were considered when drafting this proposal.