PDP Chair Election Procedure

Original Language Español Date Published 23/04/2019 Last Modified 23/04/2019
Last Call for Comments Period Does not apply Date Ratified Does not apply Implementation Date Does not apply
Status Under discussion Download TXT PDF XML DOCX
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Authors

Name: Jordi Palet Martinez
Email: jordi.palet@theipv6company.com
Organization: The IPv6 Company

Proposal Data

Policy Type: LACNIC
Id: LAC-2019-7
Last version: 1
Presented at: LACNIC 31 Presentations:

Summary

This proposal establishes changes to the PDP Chair election procedure.

Rationale

On several occasions we have seen cases of malicious interference in LACNIC's election processes, and the normal functioning of the Policy List has been interrupted. This is not acceptable, even less so when they involve processes outside the PDP.

Combined with a detailed review of the current procedures, these actions and have uncovered errors which can lead to the discrimination of certain candidates in favor of others and do not prevent potential fraud.

This proposal seeks to correct this situation, incorporating the process as a more explicit part of the PDP.

Text

Current text
3.2.2. About the PDP Chairs
o PDP Chairs may not be LACNIC staff.
o These positions will be honorary.
o PDP Chairs must be members of LACNIC or supported by a member of LACNIC.
o PDP Chairs will each serve a 2-year term, with one position up for renewal each year. Unlimited reelection is allowed.

3.2.3. About the election of the chairs:
o Calls for nominations will be announced through the Public Policy List.
o Anyone subscribed to the Public Policy List may participate.
o The election will be conducted immediately before the Public Policy Forum.
o Voting will be conducted electronically, applying mechanisms to ensure that each subscriber to the list can cast only one vote.
o The winner of the electronic voting process must be ratified at the Public Policy Forum. The acting chairs will ask those in attendance whether they have any objections to the electronic voting process. If any objections are raised, the chairs will evaluate whether such objections are significant. If no objections are raised, or if the chairs consider that such objections are not significant, they will proceed to ratify the winning candidate. Any chair who ran in the election must abstain from participating as chair during the ratification process.
o Elected chairs will begin their term immediately after the closing of the Public Policy Forum during which they were ratified.
o If a winner is not ratified, the LACNIC Board will appoint a chair to fill the vacant position until the following Public Policy Forum. The next time an election and ratification process can be conducted, the person elected will only fill the position for the remainder of the original term.

New text
3.2.2. About the PDP chairs
o PDP chairs may not be LACNIC staff.
o This position is not compatible with others within of the structure of any RIR/NIR, ICANN, TLD or similar organizations (Board of Directors, Commissions, etc.). If this were to occur, the candidate’s application must specify how they will solve this situation should they be elected.
o Both chairs may not be from the same country, except in exceptional situations where there are no other acceptable candidates, in which case one of the chairs will cease in their position at the following election process (following year), either because their term has come to an end or by agreement among the two chairs, failing which the chair who has held the position the longest would automatically cease in their position.
o These positions will be honorary.
o PDP chairs must be members of LACNIC or supported by 2 members of LACNIC.
o PDP chairs will each serve a 2-year term, with one position up for renewal each year. PDP chairs may only be re-elected for one consecutive term but are illegible to run again after a one-year pause.
o Candidates must have been part of the Public Policy List for at least 6 months prior the start of the election process.
o In addition to the candidate’s biographical information, nominations must include specific information that allows assessing their contribution, participation and experience in the PDP.

3.2.3. About the election of the chairs:
o Calls for nominations will be announced through the Public Policy List.
o Anyone who has been part of the Public Policy List at least 6 months prior to the start of the election process may participate.
o The election process begins with a call for candidates issued on the 1st day of the month 3 full months prior to the end of the term of the chair that is to cease in their position. This phase will remain open for 28 to 31 days, depending on the length of the particular month during which it takes place.
o LACNIC will communicate the names of acceptable candidates to the Public Policy List, announcing where candidate information will be published.
o Candidates must strictly adhere to the AUP (otherwise they will be automatically disqualified). At the discretion of the chairs, the flagrant violation of the AUP by candidate supporters may also lead to the disqualification of the candidate.
o A period of 10 calendar days will then begin during which the community will be able to contribute relevant information on the candidates, both expressions of support as well as information considered important for raising objections. This information will be published simultaneously for all candidates on the first working day following the end of the 10-day period.
o Voting will begin on the first working Monday after the period specified above and will remain open for 7 calendar days.
o In the event of a tie, runoff voting among the two candidates who tied with the highest number of votes will begin the following working Monday and will remain open for 7 calendar days.
o Voting will be conducted electronically, using mechanisms to ensure that each voter can cast only one vote.
o LACNIC will immediately announce the results of the first voting round as well as those of the runoff vote if applicable.
o If any objections are raised by a member of the community, such objections must be communicated to the acting chairs within 7 calendar days of the announcement of the results. The chairs will then evaluate whether such objections are significant. If no objections are raised, or if the chairs consider that such objections are not significant, they will proceed to ratify the winning candidate.
o If the chairs determine that there are sufficient indications of fraud, they may disqualify the candidate or candidates in question. If it were necessary to invalidate the entire process, they may request that LACNIC repeat the process, setting a timeline such that election results will coincide approximately with the following Public Policy Forum, where the elected candidate can be ratified.
o Any chair who ran in the election must abstain from participating as chair during the ratification process.
o Elected chairs will begin their term immediately after the closing of the next Public Policy Forum.
o If it were not possible to ratify a candidate, the LACNIC Board will appoint a chair to fill the vacant position until the following Public Policy Forum. The next time an election and ratification process can be conducted, the person elected will only fill the position for the remainder of the original term. This same mechanism will apply, if necessary, in case either of the chairs resigns before the end of their term or for any reason fails to meet their responsibilities.

Additional Information

-

Timetable

Immediate implementation

References

Equivalent policies or procedures defined by the community, for the same purpose, also exist in the other regions.

In the case of AfriNIC, candidate nominations are reviewed by a Nominations Committee (NomCom).
• https://www.afrinic.net/policy/development-working-group#election

In the case of APNIC, in order to be elected by the community, candidates must have specific knowledge and expertise that varies depending on each specific working group.
• https://www.apnic.net/community/participate/sigs/sig-guidelines/chair-elections/

In the case of ARIN, instead of chairs, they have an “Advisory Council” (AC) whose members are elected through a NomCom. This NomCom assesses candidates based on a set of skills and considering their expertise and prior participation, using a candidate qualification questionnaire.
• https://www.arin.net/participate/oversight/elections/
• https://www.arin.net/participate/oversight/elections/procedures/

In the case of RIPE, the chair selection process is established by the participants of each working group. These processes are generally similar and share a common link, with expectations of the work to be done, knowledge of this work, etc.
• https://www.ripe.net/participate/ripe/wg/ap/address-policy-wg-chair-selection-process
• https://www.ripe.net/publications/docs/ripe-692

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