Acceptable Use Policy (AUP) for the Policy List

Original Language Español Date Published 22/10/2018 Last Modified 20/10/2018
Last Call for Comments Period Does not apply Date Ratified Does not apply Implementation Date Does not apply
Status Under discussion Download TXT PDF XML DOCX
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Name: Jordi Palet Martinez
Organization: The IPv6 Company

Name: Edwin Salazar
Organization: Wifitelecom

Proposal Data

Policy Type: LACNIC
Id: LAC-2018-13
Last version: 1


This proposal seeks to implement an Acceptable Use Policy (AUP) for the Policy List, as no such document currently exists.

Several aspects were considered when writing the proposed AUP, as well as examples of the AUPs used for other lists. However, this AUP takes into account the specifics and objectives of the Policy List itself.


On several occasions, the Policy List has seen annoying activities that are contrary to its purpose and spirit, including cases of misuse, various attacks and, recently, electoral propaganda.

These activities must be avoided, and participants must explicitly know what is allowed and what is not allowed on the list, as well as the sanctions in case of non-compliance. If not, these situations will continue to repeat themselves, harming the community as a whole.

Global participation from all corners of the world, each with its own time zone, makes it impossible to solve the situation either permanently or repeatedly by implementing temporary moderation of the list, as this affects the openness of the list and especially its dynamics, essential features of the Policy Development Process, which is open by definition – it is specified that the list must be “completely open.” Any form of moderation constitutes censorship, even if only temporary, and therefore breaches the principle of openness.


Current text: No existing text.

New text:

(Note: The following text would be added at the end of the current PDP.)

8. Acceptable Use Policy (AUP) for the Public Policy List
a) The sole and exclusive purpose of the Public Policy List is the presentation and discussion of policy-related aspects, including ideas, suggestions, proposals, results of the PDP, and other clearly related aspects.
b) Any discussion outside this scope, including but not limited to, event announcements, calls for papers, advertising of any kind (including electoral advertising), expressions of support for candidates and, in general, any topic that is not explicitly policy-related, is outside the scope of this list.
c) Only the chairs and/or LACNIC staff may call for and/or announce candidates to fill a position as PDP chair, as well as the voting procedure, dates and results, when appropriate in each case, and using the procedure that is established, which will necessarily be outside the list.
d) Consequently, candidate nominations or expressions for or against a candidate, or similar actions are not allowed on the list and must adhere to the electoral process outside the list.
e) Ad hominem attacks, foul language and disrespect are contrary to the AUP.
f) Considering the global nature of list participants, the chairs should take into account relevant cultural aspects and language differences when deciding on the moderation of a participant.
g) Only the chairs may issue a warning to those in violation of the AUP and take the corresponding actions, announcing their decision through the list. Any suspected violation will be reported directly to the chairs.
h) Responding to improper messages posted to the list by a third party also constitutes a violation of the AUP.
i) Auto-reply messages, unsubscribe requests, email address modification requests, or similar are also prohibited on the list and constitute a violation of the AUP. To avoid such requests, the footer of each message posted to the list will contain a link to the webpage where each participant will be able to manage their subscription.
j) Other violations of the AUP include using the list to collect participants’ contact information and using such information for sending spam.
k) The first violation of the AUP will automatically result in a temporary suspension of the right to post to the list for one month, which will be extended to one year in case of a second violation. At the discretion of the chairs, successive violations may result in longer suspension periods.
l) Attempted fraud by a suspended participant, e.g. the use of an alternative mail address, is also considered a violation of the AUP. In addition, in this case, participants will be disqualified as candidates and will also lose their right to nominate candidates for any of LACNIC's electoral process for a period of four years.
m) Mailing list posts are archived, publicly available and may not be censored.
n) The text of this article of the PDP will be emailed to all Public Policy List subscribers, as a reminder, before each electoral process in the community, with the subject line “Election Silence,” along with a link to the full text of the PDP.
o) Likewise, this text and a link to the full text of the PDP will be sent to each new list subscriber, along with a link to a site where they must explicitly check their acceptance of the AUP and confirm that they are familiar with the PDP in order to confirm their registration. Until that link is confirmed by checking both options, the subscriber will only be able to receive messages from the list.
p) The Public Policy List may not be moderated, as this would affect the list dynamics. In very exceptional cases, the chairs may decide the temporary moderation of the list, informing of such moderation and the reasons for the decision, for example, to avoid “attacks” of any kind which affect the normal functioning of the list, provided that this is only for short and perfectly delimited periods of time and that there is the guarantee that messages will not be delayed for more than eight hours.

Additional Information

If this proposal achieves consensus, once it is ratified by the Board, this text will be emailed to all Public Policy List subscribers along with a link to a page where they will have to explicitly check their acceptance of the AUP and confirm that they are familiar with the PDP. Until that link is confirmed by checking both options, the subscriber will only be able to receive messages from the list.


Immediate implementation


AUPs are commonly used for for mailing lists, including those of several RIRs. Many examples were considered when drafting this proposal.

Public Comments by LACNIC Staff

ACNIC STAFF´S IMPACT ANALYSIS - Proposal LAC-2018-13 - versión 1

LACNIC Staff’s Interpretation of the Proposal

This proposal would apply to, and be enforced for, all participants of the Policy mailing list.

Modifications to the current text
This proposal would be added to the PDP
as Section 8. Acceptable Use Policy (AUP) for the Public Policy List.

LACNIC Staff Comments
• We recommend maintaining the possibility of temporary moderation by LACNIC staff in exceptional circumstances, e.g. for security reasons or in cases where non-compliance with the AUP would affect other important processes, or in any other situation not contemplated in this policy. In addition, we suggest adding that, when LACNIC moderates the list, it must notify the list and justify the reason for the moderation.

• Moderation of the policy mailing list in the other RIRs:
o ARIN: ARIN reserves the right to maintain order and decorum on the mailing lists it manages, to include imposing disciplinary actions on individual mailing list subscribers. In response to violation of the code, ARIN may issue a warning to the offender, revoke the offender's posting privileges, or filter a message that violates the code.

o APNIC: APNIC does not routinely moderate the discussions on the APNIC mailing lists. However, APNIC reserves the right to delete or redact comments that APNIC considers to be unacceptable.

o RIPE NCC: Chairs have the authority to moderate or ban disruptive members if they decide this is necessary.

o AFRINIC: In the policy mailing list, the responsibility to enforce the code of conduct lies with the chairs. In the members and community mailing lists, this responsibility lies with the CEO, or staff designated by the CEO.

• Context: Other RIRs have a generic code of conduct for all their mailing lists, but no specific code for the policy list.
o ARIN: The AUP for the lists was defined by the ARIN Board.
o RIPE NCC: The code of conduct was drafted by RIPE NCC and reviewed and approved by the chairs of the RIPE working groups. (second agenda item).
o APNIC: The code of conduct was drafted by APNIC with the support of its legal team.
o AFRINIC: The code of conduct was drafted by the AFRINIC Board. It is regulated by the policy list chairs.

• Item n) specifies that this text must be emailed to all policy list subscribers before each election process that takes place in the community. There are several election processes in LACNIC over the course of each year, which means that list subscribers would receive too much information which might not be of interest to them.
One suggestion might be to include the text in the initial message users receive when they subscribe to the list.

• Item p) specifies that in the exceptional cases where the list is moderated, messages cannot be delayed for more than eight hours. Considering that moderation is a manual process and that the list moderator might be traveling and/or not connected to the Internet for a period longer than eight hours, we find this period to be too demanding.

• We recommend that the moderators should have the possibility of requesting assistance from LACNIC staff in case the moderators cannot respond within the required timeframe.

• In section c) it is not clear what must be done “outside the list.”
LACNIC interprets that this refers to the voting process, as the election dates and results are announced through the list. We recommend clarifying this item.

• It is recommended to clarify how to validate point j) "Other violations of the AUP include using the list to collect participants’ contact information and using such information for sending spam".

Official Sources
• RIPE Mailing List / RIPE Forum Code of Conduct:
• ARIN Mailing List Acceptable Use Policy:
• APNIC Mailing List Code of Conduct:
• AFRINIC Community Code of Conduct:
• RIPE 74 Working Group Chair Meeting Summary - Budapest, 11 May 2017

Impact of the policy on the registration system and address management
This proposal would not require any changes to the registration system.

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