Update to the Policy Development Process

Original Language Português Date Published 09/09/2014 Last Modified 21/10/2014
Last Call for Comments Period 20/05/2015 - 04/07/2015 Date Ratified Does not apply Implementation Date 16/07/2015
Status Implemented Download TXT PDF XML DOCX
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Authors

Name: Ricardo Patara
Email: patara@registro.br
Organization: NIC.BR

General opinion

Proposal Data

Policy Type: LACNIC
Id: LAC-2014-3
Last version: 3
Presented at: LACNIC 22, LACNIC 23 Presentations:

Summary

The following proposal seeks to modify the LACNIC Policy Development Process, which is available at http://www.lacnic.net/web/lacnic/proceso-de-desarrollo-de-politicas.

The current policy development process was last updated in 2008. Although so far it has worked properly, it has recently been brought to our attention that certain points lack clarity and definition.
Examples of this include the direct responsibilities of LACNIC, LACNIC chairs and those of the organization's directors.

Rationale

Non-compliances with the policy development process as it is now defined have been observed, particularly in regard to the specified dates/timeline. In addition, no appeals process has been defined in case a member of the community feels affected by decisions made during the policy development and adoption process.

Text

*In the chapters below, add:*

2.1. Public Policy List
[...]
- Proposals must be sent through the web form found at
https://politicas.lacnic.net/politicas/. Once it has been reviewed, an identification code will be assigned and the proposal will be sent to the discussion list. The maximum time allowed for reviewing and publishing the proposal on the Public Policy List shall not exceed 2 weeks. (This review will only address the text itself, not the proposal's merits).

2.5 LACNIC Board of Directors
[...]
- Declare the removal of one or both Policy Chairs if non-fulfillment of their responsibilities affects the policy development process, 6 months after the last Policy Forum. The Board shall appoint interim chair(s) within a period of 2 weeks, and these interim chairs will serve until the next election.

* Add the following new chapters: *

2.2.X Chairs' Responsibilities and Obligations

- To publish the Public Policy Forum's agenda on the mailing at least two weeks before the start of the Forum, specifying, among other information, which policy proposals will be presented and discussed.

- To prepare a Public Policy Forum report and submit it to the Policy List no more than 1 week after the end of the Forum.

- To call members of the Policy List to debate the proposals presented during the Public Policy Forum but which failed to reach consensus and must be sent back for discussion no more than 1 week after the end of the Forum.

- To issue a last call for comments for those proposals that reached consensus at the Public Policy Forum no more than 2 weeks after the end of the Forum.

- To post the results of the last call for comments for those proposals that have reached consensus on the Policy List no more than 1 week after the last call for comments period closes.

- To communicate the results of ratification by the LACNIC Board of those policies that reached consensus and received no observations during the last call for comments period, no more than 1 week after the publication of the minutes of the board´s meeting with the ratification.

X. LACNIC Responsibilities and Obligations

- To act as secretary for the policy development process and support the Public Policy List and the Public Policy Forum: maintaining the mailing list and its archives; ensuring a space for conducting the Public Policy Forum during its events; assisting Forum chairs during the Public Forum; maintaining a website with updated information on the policy development process, proposals that are under discussion, and those previously submitted, along with their current status; maintaining and updating the Policy Manual and changelog; assisting in conducting the election of Forum chairs.

- To notify the implementation of proposals ratified by the Board on the Policy List as soon as this occurs.

Additional Information

New added representatives (1 chair and 1 member of the community) to the appeal committee and also a description about how the committee is convened and integrated.

The text was modified to "calendar days" in order to avoid confusion.

Appeals chapter is removed.

Considering the differences in the comments about the "calendar days" definition, it is decided to use "weeks" to represent periods of time. This is a definition already used in the current document

Timetable

Immediate implementation after approval

References

none